VODG Annual Conference 2026

Address: Eastside Rooms, Woodcock St, Birmingham B7 4BL

The Eastside Rooms conference centre is Birmingham’s newest venue, combining innovation with Birmingham’s industrial heritage. The venue offers the perfect space to network, browse the exhibition area and attend an exciting lineup of talks and workshops (programme coming soon).

Located in the heart of Birmingham’s east side with a major national motorway network on its doorstep, the venue is well connected to the rest of the UK. There is a local carpark (0.1 mile) close to the venue, which holds over 900 spaces. The venue is also close to both Birmingham Moor Street (0.7 mile) and Birmingham New Street (2.4 miles) train stations. A taxi from New Street costs approximately £8 and transportation is ready available from both the station and the venue.

The venue is conveniently located next door to the Aloft Birmingham Eastside hotel (part of the Marriott family), which offers just under 200 guest rooms, a cocktail lounge and 120-seater restaurant.

Yes, unlimited, high-speed wifi access is available throughout the Eastside Rooms, free of charge.

The venue is fully accessible, with a state of the art changing places toilet on the ground floor that includes an adult changing bench and hoist system, as well as disabled toilets on the 1st and 2nd floors.

Please contact the venue directly if you would like to book accommodation. https://eastsiderooms.com/about/stay-with-us

Assistance dogs only are allowed in the venue.

Yes, a prayer room is available on site.

Yes, there is a drop off point outside the venue.

You may deliver items for your stand a maximum of two days prior to the event. Venue personnel will sign for/accept deliveries on your behalf, but they must be clearly and correctly labelled. A delivery label is attached to this email. 

Please note: VODG accepts no responsibility for your goods. The venue accepts no responsibility for missing or mislaying deliveries that have been incorrectly labelled.

Please have parcels clearly labeled with the following information:

You may deliver items for your stand a maximum of two days prior to the event. Venue personnel will sign for/accept deliveries on your behalf, but they must be clearly and correctly labelled. A delivery label is attached to this email. 

Please have parcels clearly labeled with the following information:

Event Details:

Meeting Name: VODG Chief Executive Annual Conference 2026
Event Date: 3rd June 2026
Event Room: Affinity 2
Venue Contact: Carmen Virginia Sanchez Rodriguez
Client Name: EXHIBITOR NAME HERE

Delivery Address:

The Eastside rooms
2 Woodcock Street
Birmingham
B7 4BL

• Please note: The Eastside Rooms and VODG accept no responsibility for missing or mislaying deliveries that have been incorrectly labelled.

• Please email your return label to [email protected]

• Please note collection must be arrange immediately after the conference/event has ended. Items cannot be stored longer that 7 days. Any items stored post event must be collected the following day, any items left for longer than seven days will be disposed of by the venue. 

• Exhibitors are responsible for the delivery, off-loading, and transportation of goods within the venue. 

• Sample delievery label: Event Delivery Label_VODG 2026 for Exhibitors.pdf

Please note: VODG accepts no responsibility for your goods. The venue accepts no responsibility for missing or mislaying deliveries that have been incorrectly labelled.

The conference officially opens at 08.30 and finishes at 18.30

Your parcels will be delivered to the exhibition space in advance of the event and positioned between Stand 1 and Stand 2 for easy access on arrival.

 

Set up from 07.00, with registration starting at 08.30. The conference officially begins at 10.00

All stands need to be broken down as soon as the conference has concluded. All materials and goods need to be taken back of house the same way they were brought in. All rubbish and disused items are to be removed by the exhibitors. Collection on the 3 June can take place up until 10.00

Breakdown time: Between 16.00 - 16.45

We provide a tablecloth, a table and access to electricity

It is the exhibitor’s responsibility to dispose of any empty boxes or materials that are no longer required.

• To arrange the return of your parcels, you must email your return shipping label to [email protected] in advance of the event.
• Please ensure all parcels are clearly labelled and ready for collection immediately after the event has finished.
• Collections must be booked by you directly with your courier, and goods cannot be stored for longer than 7 days.

Your return label must follow this structure:

Meeting Name: VODG Chief Executive Annual Conference 2026

Event Date: 3rd June 2026

Onsite Organiser: EXHIBITOR NAME HERE

Delivery Address:

2 Woodcock Street
Birmingham
B7 4BL

Sample return label: Event RETURN Delivery Label_VODG 2026 for Exhibitors.pdf

The quantity of exhibitor badges issued per stand, or persons permitted to attend, is dependent on the sqm of your exhibition stand. You do not have to use your full allocation of badges/attendees but for security reasons we would always recommend a minimum of two persons per stand.  

You should order your badges by entering details via the link emailed to you. These can be picked up at the VODG registration table on the day of the conference.

Yes, a delegate list will be available following the conference.

As an exhibitor, you are expected to stay on your stand for the duration of the event. Sessions and the drinks reception are intended for delegates only.