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VODG Member IT Applications and Infrastructure Survey Privacy Statement

1. Introduction

This Privacy Strategy outlines how VODG (Voluntary Organisations Disability Group) will manage, protect, and utilise the data collected through the Member IT Applications and Infrastructure Survey. Our commitment to privacy ensures that member data is handled responsibly and in compliance with relevant regulations.

2. Purpose of Data Collection
The primary purposes for collecting data through the survey are:

  • To gain insights into the range of software utilised within the sector.
  • To assess member satisfaction regarding the software used.
  • To evaluate the digital maturity of organisations within the sector.

3. Data Storage
Data collected from the survey will be securely stored on VODG infrastructure. Following data collection, we will:

  • Extract relevant data from the survey tool.
  • Permanently delete individual survey responses to ensure confidentiality.

4. Data Utilisation
The data collected will be used for:

  • Supporting the planning and enhancement of membership services.
  • Negotiating better deals with software vendors based on anonymised data aggregated from responses.

5. Data Anonymisation
While we will collect organisational names for reference, we will maintain the confidentiality of individual member responses and will not report on any specific member without prior consent.

6. Data Sharing
We commit to maintaining the privacy and confidentiality of all survey participants. Therefore, we will not:

  • Share individual responses with any third parties.
  • Disclose any details regarding specific members' setups to any external parties or suppliers.

7. Data Retention

  • Survey data will be stored for a maximum of two years. After this period, the data will be considered outdated, and a new survey may be conducted.
  • All data will be permanently deleted after three years from the date of collection to ensure compliance with data retention best practices.

8. Data Deletion Protocol
At the end of the retention period:

  • All data will be securely deleted in accordance with established data protection protocols to prevent unauthorised access or data breaches.

9. Contact Information
For questions or concerns regarding our data handling and privacy practices, members can contact:

10. Review and Updates
This Privacy Strategy will be periodically reviewed and updated to reflect changes in laws, regulations, and best practices related to data privacy. Members will be notified of significant updates.

Conclusion
VODG is committed to protecting the privacy and confidentiality of all survey participants. By adhering to this Privacy Strategy, we aim to foster trust and transparency within our membership community.